Extracts from the Club Constitution
The Club shall hold an Annual General Meeting (AGM) every year, normally in December. Notice of the AGM shall be posted on the Club Notice board and on the Club web-site four weeks before the date of the meeting. Proposals for consideration at the AGM must be submitted at least two weeks before the date of the AGM. Rules may only be added or amended at the AGM or at an Extraordinary General Meeting. The Agenda for the AGM shall contain a list of elected positions with existing holders, showing those positions which are Vacant or which will be Vacant as the existing holder no longer wishes to stand and a list of the proposals to be considered. The Agenda shall be posted on the Club Notice board and on the Club web-site two weeks before the date of the meeting.
Currently elected officials may stand for re-election without nomination. Nominations for positions where the existing holder intends to stand for re-election must be received by post or e-mail one week before the AGM. Nominations for Vacant positions as stated on the Notice of the AGM may be made by e-mail or in writing at any time before the AGM or in person at the meeting. Nominations should state the name of the member proposed, the name of the proposer and seconder and the consent of the proposed person to be nominated. If no candidate is elected at the AGM, the Committee may, subsequent to the AGM, appoint such members as it may think fit.